Effective date: 2nd Oct 2026
Rosenmiller Community (“we,” “us,” or “our”) respects the privacy of residents, property owners, and Website visitors. This Privacy Policy explains how personal information is collected, used, and disclosed through https://rosenmiller.com/ (the “Website”), including its resident features and related community communications.
The Website serves the Rosenmiller Farm and Rosenmiller Woods community. Association records and administrative activities may also be governed by applicable law, association documents, and separate notices.
1. Information We Collect
Information You Provide
Depending on the features available and how you use them, we may collect:
- Your name, email address, telephone number, and property or mailing address.
- Account details and information used to verify eligibility for resident access.
- Profile information, directory preferences, and photos you choose to provide.
- Messages sent to a board, committee, administrator, or another member.
- Event responses and attendance information you submit.
- Comments, posts, documents, and other content you upload or share.
- Information provided when requesting Website assistance or community-related support.
Where accounts are created from existing association records, information may be supplied by an authorized association representative or property manager.
Please avoid submitting financial account details, government identification numbers, health records, or other sensitive documents through general messages or community posts.
Technical Information
The Website and service providers may collect information such as your IP address, browser type, device information, pages requested, login activity, and visit dates and times. Cookies may support account sessions, preferences, security, and other Website functions.
2. How We Use Information
We may use personal information to:
- Verify resident or property-owner eligibility and administer accounts.
- Provide access to community information and resident features.
- Maintain directories and contact information.
- Deliver community notices and respond to inquiries.
- Coordinate events and association activities.
- Support communication between authorized users and community representatives.
- Maintain, secure, troubleshoot, and improve the Website.
- Meet applicable legal and association recordkeeping requirements.
Information provided for community administration should not be treated as permission for unrelated commercial marketing.
3. Directories and Member Visibility
Where enabled, resident profiles, online directories, or printable directories may make certain information available to authorized members.
Review any available profile visibility settings before adding personal details. Information included in a downloadable directory can be retained or printed by people with access, even after the Website listing is updated.
Content posted in a community area may be visible to other users permitted to access that area. Use direct communication with the appropriate board or administrator for matters that should not be shared with the broader community.
Please obtain permission before posting another person’s contact details, photograph, or sensitive information.
4. Messages, Posts, and Shared Documents
Messages and content are processed to deliver the requested Website feature and may be accessed by intended recipients and authorized personnel as needed for administration, support, security, or legal compliance.
Do not assume that a Website message provides the same confidentiality protections as a privileged professional communication. Contact the relevant association representative if you need an appropriate method to share sensitive information.
Information published on publicly accessible pages may be viewed, copied, or indexed by others.
5. How We Disclose Information
We may disclose personal information:
- To authorized board members, committee representatives, administrators, and property managers who need it for community administration.
- To authorized residents or members through directory, messaging, event, or content-sharing features.
- To service providers supporting hosting, maintenance, communications, and security.
- With your permission or at your direction.
- When required or permitted by law, or reasonably necessary to address fraud, unauthorized access, or threats to rights and safety.
Access to association records may be subject to applicable legal requirements. This policy does not limit record-inspection rights or other obligations established by law.
6. Cookies and Third-Party Services
The Website may use cookies and similar technologies to maintain login sessions, remember preferences, prevent misuse, and measure Website activity where such tools are enabled.
You can manage or delete cookies through your browser settings and, where available, Website cookie controls. Disabling certain cookies may prevent sign-in or affect other features.
Links to property-management portals or other external services take you to services governed by their own privacy policies and terms. Embedded content may also transmit technical information to its provider when loaded or used.
7. Community Communications
We may send account notices, password-reset messages, community updates, event information, and responses to your requests.
You may update optional notification preferences through available account settings or by contacting the administrator. Certain administrative or legally required notices may continue. Requesting removal from optional Website notifications does not necessarily remove you from an association’s required notice list.
8. Retention and Security
We retain personal information for as long as reasonably necessary to operate the Website, administer community activities, maintain appropriate records, and meet applicable requirements.
Some association records may need to remain after a resident moves or an account is closed. Website account deletion does not automatically erase records maintained separately by an association or property manager.
We use reasonable safeguards designed to protect personal information against unauthorized access, use, or disclosure. However, no website or electronic transmission method is completely secure.
Keep your login credentials private and contact the administrator if you suspect unauthorized use.
9. Your Choices and Requests
You may request access to, correction of, or deletion of personal information you have provided, or ask about directory visibility and account closure.
We will consider requests in accordance with applicable law. We may need to verify your identity, and some records may need to be retained for legal, administrative, or other lawful purposes.
Where profile controls are available, you may update your information directly. Contact the administrator for corrections to separately maintained association records.
10. Children’s Information
The Website’s resident account and submission features are intended for adults. Parents or guardians should handle information concerning minors through an appropriate association process.
Avoid posting a child’s identifying or sensitive information in directories or shared community areas. If you believe a child has submitted personal information without appropriate parental involvement, contact the administrator so the matter can be reviewed.
11. Changes to This Policy
We may update this policy to reflect changes in Website features, our practices, or applicable requirements. We will post the revised policy with an updated effective date and provide additional notice where required.
12. Contact Us
For questions about this policy or requests concerning personal information, contact:
Rosenmiller Community Website Administration
Website: https://rosenmiller.com/
Residents may also use the board contact feature in the resident portal, where available. Please identify your message as a privacy request.